Minutes of meetings

Location: Tin Chapel
Present: Glyn (Chair); Geoff (Caretaker); Stephen (Council representative); Tony (member of the public)
Apologies: None recorded
Minute taker: Geoff

1. Opening
Glyn opened the meeting and welcomed those present.

The Chair confirmed that the purpose of the meeting was to review current Chapel matters, including access arrangements, the condition of the premises, forthcoming events, website and notice arrangements, and matters raised by members of the public.
Geoff noted that Simon Potts has resigned from the Committee (with immediate effect).

2. Matters Arising
The Chair noted that minutes from the previous meeting were not available for approval.
It was agreed that clearer records should be maintained for future meetings.
Geoff asked for permission to leave the meeting a returned shortly afterwards with a pencil and paper.

3. Chapel Access
The meeting reviewed the current access arrangements.
Geoff reported that the side door remained the ordinary point of entry for visitors. The front door is out of bounds due to the ongoing pothole situation.
It was noted that there had been some recent confusion regarding the gate and visitor access. Geoff agreed to prepare a further notice clarifying the correct access arrangements.

4. Condition Of The Premises
Stephen asked for an update on the south-west gutter.
Geoff reported that the gutter remained under observation and that the bucket in the nave should remain in place until the issue had been reviewed further.
The meeting noted ongoing maintenance issues including the damp issue and general upkeep of the yard and interior.
It was agreed that Glyn would inspect the pothole in the yard and identify any other areas requiring further repair.

5. Upcoming Events
The meeting discussed forthcoming Chapel events, including the proposed September Showdown.
It was agreed that further details would be confirmed once the format, date, and practical arrangements had been settled.
Refreshments and volunteer support were discussed as part of the planning process.

6. Website And Notices
Geoff reported that he had taken over day-to-day management of the Chapel website from Simon.
The committee welcomed the increased use of the website for public notices, opening information, service details, and records.
It was agreed that important notices would continue to be displayed physically at the Chapel where appropriate, in addition to being published online.
It was agreed that Geoff would be reimbursed for the £2.99 he spent on laminating pouches from B&M.

7. Public Concerns
Tony raised concerns regarding the tone and content of some recent notices published on the website, including password details to the site.
The Chair noted the concerns and confirmed that future notices should remain clear, factual, and appropriate for public display.
Geoff is still trying the offending posts but has been unsuccessful thus far.

8. Actions Agreed
1. Geoff to prepare a clearer notice regarding Chapel access arrangements.
2. Glyn to inspect the yard and identify any areas requiring repair.
3. Stephen to confirm whether the Council has any formal position regarding the south-west gutter.
4. Geoff to continue updating the Chapel website.
5. Tony to submit any further concerns in writing.
9. Close

There being no further business, the Chair closed the meeting.